This article explains how to export Calendar information from Music Monitor. This is usually used to provide information on upcoming schedules and room usage.

If you are exporting past data, you will most often want Attendance data; in that case see Tuition Attendance Reports for guidance. If your circumstance calls for it, though, you can export Calendar data for past dates as well.

*New in 2026!* From version 10.006 onward, you can run these useful reports directly from the Calendar Entries List view.

You also have the options available in older versions, as laid out below.

To pull out calendar data from Music Monitor, this is the most direct method. You may miss it because it's not one of the listed reports - instead you access it directly from the Students file.

In Students, find the students you want to extract the data for. Then open any one student's record, go to the Calendar tab and select More > Go to related Calendar Entries for FOUND SET.

You will then need to nominate a Week commencing, to view calendar entries for one particular week.

NOTE: You must choose a Monday date.

All calendar entries relating to the students you were viewing when you ran that search will now appear in a table.

You can save this data as a spreadsheet, which some users import, to display students' music activities in another system.

Many schools wish to export information on students' music lesson commitments to provide to classroom teachers so they know when their students will be out of the classroom. Music Monitor provides reports for this purpose.

*New in 2026!* From version 10.006 onward, all exports of Calendar Entries have an option to hide or show Notes and also Student Last Names.

This script allows you to search calendar entries by a number of different fields. It then displays the results in a printable form, grouped by Class or Form (or Year Level if you don't have Class or Form information).