Manage Timeslots

A teacher's Schedule is where you allocate students to lesson times, and forms a template for their weekly timetables and rolls. See Manage Timetabling for more.

Before you can allocate lessons to times, you need to create Timeslots in the teacher's schedule. Music Monitor allows you to set up default timeslots in the background, which you can then use to easily populate a teacher's schedule.

Music Monitor has a Default Timeslots screen where you set up day and time information for a set of timeslots. In a separate step, you can apply some or all of these timeslots to the schedules of individual teachers.

If you're in the Timetabling screen, select the Settings wheel and Set up or edit default timeslots.

You can also navigate there from Common Tasks > Set up > Set up default booking times.

That brings you to the Default Timeslots screen.

If you are newly setting up Music Monitor, this list will be empty.

Select Set up times, and you will see this window, where you can enter the information about the timeslots you wish to create.

Fill in the fields as follows.

Select day: You need to create sets of timeslots one day at a time

Start / Finish: Use the widest range of times you think you'll want to apply to any staff member.

Timeslot length: Use the most common lesson length for your enrolments. You'll always have to edit some timeslots for lessons of different lengths.

Select Continue and the timeslots will be created for that day.

Select Set up times again and create timeslots for the next day, until you have default timeslots set up for all your teaching days.

Note: When you apply this to your teachers, if some teachers teach a shorter day, you can choose to add only a portion of the default timeslots to that particular teacher's schedule.

If you have default timeslots that were set up previously, but you want to change them, you can edit or delete individual timeslots by selecting the data to edit or selecting the red X on the end of each row.

You can also delete the whole set of timeslots using the DELETE found set button, under the Useful Tools (but be careful) button.

Once you have deleted all the records, you can go back to setting up the default timeslots as described above.

Note that this does not affect the timeslots that may be already set up in teachers' schedules.

In an individual teacher's file, select the red Timetabling button.

In the Timetabling window, select Settings Wheel > Add default timeslots to THIS teacher schedule.

When you select this button, you will first be asked whether to add all default timeslots or if you wish to choose timeslots to add.

Selecting ALL will obviously add all of your default timeslots to that teacher's schedule, ready for use in enrolling students.

If you select CHOOSE, you will see a window where you can select a day and enter a start and finish time for that individual teacher on that day.

You must select a Day.

You may also optionally enter a time range. If you leave this field blank, all timeslots for the selected day will be used.

You can use the green + button to add more days in this one window, and add times for all of this teacher's days in one step.

When you have added the days you want to include in this step, select Continue. You will then have the option to select a room for these bookings. Select from your room list and select Continue, or you can also select Assign Room Later.

The timeslots that match your find criteria will be added to this teacher's schedule. If other timeslots already existed in the schedule, the new ones will slot in among them in day and time order. If there are any time clashes, including fully duplicated timeslots, the Start Time will be highlighted in bright yellow.

As soon as you need to enrol someone into a slot that doesn't match the defaults you have set up, you will obviously need to edit the timeslots you have created. That's easy.

If you select the timeslot anywhere from the Room field to the Finish field, it will open an edit window.

You can edit the details of the timeslot here, and Save.

You can add a new timeslot using the green + button at the top of the Schedule.

You can delete an entire timeslot using the white More... button on the end of the row.

For more on using timeslots to schedule lessons, please see: