Overview
Account Codes in Music Monitor are there to help you match the financial records you export with the categories you're using in your finance system.
Music Monitor uses a few special codes (see the Special Account Codes section below), but apart from those, the function of Account Codes is solely to help you streamline your accounting processes. Your finance team will generally know what codes they'd like your finance exports to show, so you should set them up to best support your finance system.
Where to Manage Account Codes
From the Home Menu to go Setup Files > Account Codes.
How to Add an Account Code
All codes need Category filled; all other fields are optional.
Account Code / Cost Centre is the primary code associated with the category. This will appear on reports and extracts.
GL Code is a secondary code associated with the category, in the event that you need to export two codes for some line items. It will appear rarely on reports and extracts but you can include it in any custom export you make.
You should enter your GL codes in the main Account Codes field if it is the only code you need to export.
GST Tag will apply GST to the category when Music Monitor is used for invoicing. This field is included in the Save as Xero CSV extract.
Early Discount Tag and Late Fee Tag are used only when Music Monitor is used for invoicing. It applies early and late payment discounts and fees.
Special Account Codes
Account codes with the following Category have special behaviours.
Music Sundries
Miscellaneous fees with Account Category "Music Sundries" will be available to teachers to add to student accounts.
Teachers can add charges from the Attendance Form View. They can only add charges using miscellaneous fees with the Account Category "Music Sundries".
Refunds
The Account Category "Refunds" is used in the write off or refund credit balances process. See Write Off or Refund Credit Balances.
Non-Invoiced Payment
"Non-invoiced Payment" and "Non-invoiced Payment GST" are used for payments received for services or items that don’t require an invoice to be produced. See Non-Invoiced Payments.
How to Edit or Delete Account Codes
Account Codes can be edited or deleted at any time. All changes will only effect accounts line items generated after the change is made.