Finance
Fees, Billing, Salaries, and Financial Reports
98 articles
Fees
The Fees file, relating to various student activities
- Manage FeesHow to set up your fees and account codes in Music Monitor
- Manage Tuition FeesHow to add, delete and edit the fees for your Tuition enrolments in Music Monitor
- Manage Ensemble FeesHow to add, delete and edit the fees for your Ensemble enrolments in Music Monitor
- Manage Instrument Hire FeesFees and bonds for instrument hire in Music Monitor
- Manage DiscountsScholarships, bursaries, and other discounts for tuition and ensembles
- Manage Miscellaneous FeesAdding, deleting and editing miscellaneous fees in Music Monitor
Student Accounts & Billing
All about this file and making use of it
- Accounts OverviewHow Music Monitor manages finance records
- Billing OverviewHow Music Monitor can support your billing process
- Billing Period and Reconciliation PeriodAn explanation of the fields Number of Lessons BP, and Number of Lessons RP in Music Monitor
- Billing Tuition in AdvanceHow to bill tuition enrolment in advance in Music Monitor
- Billing in Advance Procedure ChecklistBest practice for billing in advance with attendance roll reconciliation
- Billing Tuition in ArrearsHow to bill tuition in arrears for lessons given according to roll marking in Music Monitor
- Billing in Arrears Procedure ChecklistProcedure for billing in arrears using the attendance records in Music Monitor
- Bill Tuition Discounts in ArrearsHow to process scholarships, bursaries and discounts for tuition in arrears in Music Monitor
- Mix Billing Tuition in Advance and ArrearsHow to bill some debtors in advance and others in arrears for tuition in Music Monitor
- Billing During the TermBilling in advance procedures for enrolment changes during term in Music Monitor
- Billing Early for Next TermHow to bill for next term in Music Monitor if the current term has not been finalised
- Billing Procedures (Term 4 Considerations)Things to consider during Term 4 for your billing in Music Monitor
- Send Tuition Fees to Accounts FileHow to bill lesson fees in bulk in Music Monitor
- Send Scholarships to AccountsHow to include scholarships and bursaries in the billing in Music Monitor
- Send Ensemble Adjustments to AccountsIssue account credit to students, where required, for missed ensemble sessions in Music Monitor
- Bill all Tuition Enrolments for Music diary/otherSend additional charges relating to tuition enrolments across to the Accounts file in Music Monitor
- Send Instrument Hire Fees to AccountsHow to send instrument hire to student accounts in bulk in Music Monitor
- Send Exam fees to Accounts fileA process step-through for billing exam entrant fees in Music Monitor
- Send Accompanist fees to Accounts fileA process step-through for billing exam accompanists' fees in Music Monitor
- Send Camp or Excursion Fees to Accounts FileA process step-through for billing camp and excursion fees in Music Monitor
- Send Workshop Fees to Accounts FileA process step-through for billing workshops
- Send Ensemble/Class Fees to Accounts FileHow to create billing lines for Ensemble and Class enrolments in Music Monitor
- Send Ensemble/Class Discounts to AccountsA step-through for this part of the billing process if you offer discounts on class/ensemble fees in Music Monitor
- Miscellaneous charges (for one or more students)How to bill students for miscellaneous items
- Process All Unbilled AmountsFinalise unbilled or uninvoiced line items
- Re-Export Billing LinesHow can I export the same report again after I have finalised a billing run
- Reverse a Billing Run - Export OnlyUndo the finalisation of a batch of accounts lines in Music Monitor, when your process is to export them for another accounting system
- Billing Tuition Lesson AdjustmentsReconciliation process for producing lesson adjustments in Music Monitor
- Billing StatementsHow to use & print billing statements instead of invoices
- Generate a JournalA process step-through for finalising billing lines
- Payment ListThis report displays a list of payments received, sorted by payment date
- Billing ProofThe billing proof is a summarised report of amounts billed in Music Monitor
Invoices and Debtors
Generally for Conservatoriums only, these articles guide you in using Music Monitor to produce and send invoices
- Manage DebtorsAn overview of the Debtors records
- How to Add a DebtorFor conservatoriums, how to create a new Debtor record in Music Monitor
- How to Edit a DebtorFor conservatoriums, how to update the details of a billing contact in Music Monitor
- Merge DebtorsA script to merge duplicate debtors into one record in Music Monitor
- Split Invoices & Alternative DebtorsHow to split invoices for students between more than one debtor in Music Monitor
- Traffic Light in DebtorsHow the Traffic Light feature in the Debtors file works in Music Monitor
- Invoice SetupOptions for the setup of invoices in Music Monitor
- BPay Option on InvoicesAdding BPay to invoices in Music Monitor
- Clickable Link on InvoicesHow to put a URL link on emailed invoices in Music Monitor
- Outstanding Balance on InvoiceHow to set up your invoices in Music Monitor to display the total outstanding balance as well as the amount for this one invoice
- Produce and Send Customer InvoicesHow to produce invoices directly in Music Monitor and send them to customers
- Early Bird & Late Fee SetupHow to set up early bird discounts and late fees in Music Monitor
- Special Payment Arrangements and Finance ChargesHow Music Monitor can manage cases where you have a special payment arrangement in place
- Add Tax Deductible BlurbHow to add a tax deductible blurb to receipts in Music Monitor
- Write Off Bad DebtsProcedure for writing off the debt on a given invoice in Music Monitor
- Write Off or Refund Credit BalancesHow to write off or refund old, abandoned, unused or returned credit balances for debtors in Music Monitor
- Process PaymentsHow to record payments received into Music Monitor
- Produce a ReceiptHow to produce and send receipts from Music Monitor for payments received
- Non-Invoiced PaymentsHow to process payments that are not associated with an invoice in Music Monitor
- Creative Kids VouchersSuggested procedure for processing Creative Kids Vouchers in Music Monitor
- Gift VouchersSuggested procedure for processing gift vouchers in Music Monitor
- Transaction HistoryView or email a Debtor's transaction history in Music Monitor
- Change Invoice Note after SendingHow to change the note on an invoice in Music Monitor after sending it
- Reverse a Billing Run - InvoicesHow to undo the generation of invoices in Music Monitor
- Billing Cheat Sheet for ConservatoriumsA process check-list for use by conservatoriums when calculating billing in Music Monitor
- Debtor Balance As AtHow to Find Debtor Balances for a particular date and/or term in Music Monitor
- Payment SummaryThis report in Music Monitor displays a list of payments received, summarised by Due Date
- Change a Payment MethodHow to correct a record in Music Monitor that shows a payment by an incorrect method
- Accounts Receivable ListFor conservatoriums, a list that might be used to chase up unpaid accounts
- Debtor ReportWhat financial reports are available in the Debtor Report script
- Receipted Line Items by CategoryA report for line items fully paid inside a given period
- Import Payment RecordsHow you can import payments from a list into Music Monitor
Salaries
How to calculate payroll information in Music Monitor
- Salaries OverviewIntroduction to the Salaries module in Music Monitor
- Set Up SalariesHow to set up the Salaries module in Music Monitor
- Manage Pay RatesHow to set up and maintain the Pay Rates table
- Salaries Tasks Between Pay DatesThese are things you can do at any time in the pay period, and which will help to ensure your pay run in Music Monitor is complete and accurate
- Calculate Pays from Roll MarkingThe process for doing a pay run if you use the attendance records as the data source for the calculations
- Calculate Averaged SalariesPay salaries averaged across a number of pay periods
- Import Attendance Records Using Lesson DateHow to calculate pays up to a date that is not the end of a week in Music Monitor
- Salaried Teachers with Additional Students (Non-Averaged)How to manage teachers with guaranteed hours and additional students in Music Monitor
- Additional Paid Work - Admin ViewHow music administrators can add extra items to a teacher's pay claim in Music Monitor
- Additional Paid Work - TeachersA Teacher Guide for how to claim for additional paid work in Music Monitor
- Finalise a Teacher's Pay (Roll Marking)How to process a one-off pay run for just one teacher
- Finalise a Teacher's Pay Procedure Checklist (Averaged Salaries)Procedure for finalising a finishing sessional/casual teacher if you use the Averaged Salaries module in Music Monitor
- Generate Partial Pay RunGenerate a partial pay run (such as for one teacher only) by withholding specific line items
- Reset Pay Category for ALL Tuition recordsA script in Music Monitor to change all tuition enrolments so that the pay category matches the teacher's default employment type
- Reset Pay Category for ALL EnsemblesUpdate this field in the staff pay information on Ensembles
- Reverse Pays (Roll Marking) Part 2: Pay SlipsHow to undo an erroneous or mistaken pay advice slip in Music Monitor
- Produce Teacher InvoiceAs an alternative to pay advice slip, how to produce an invoice for a teacher to submit
- Staff Load ReportsVarious pre-formatted staff load reports, where to find them and how to generate them
- Reverse Pays (Roll Marking) Part 1: Attendance ImportHow to undo the import of Attendance records into Salaries in Music Monitor
- Reprint Pay Advice SlipsHow to find the PDF pay slip document from a past pay run in Music Monitor
- Add More Salaries Lines to an Existing Pay SlipIf you finalised your pay run in Music Monitor but now want to add further work to it
Budgets & Finance Reports
This extra option for those who wish to use it
- Manage Account CodesHow to manage the codes that categorise your finance exports in Music Monitor
- Manage BudgetsHow to use the internal Budgets file in Music Monitor
- Manage Purchase Orders & InvoicesOverview of orders and invoices for internal budgeting in Music Monitor
- GST on Payments MadeA list of all GST-applicable line items that were receipted within a specified period
- Split Order or Invoice Between BudgetsHow to split individual orders and invoices between multiple budgets in Music Monitor
- Financial ReportsTaking financial data from Music Monitor
- Troubleshoot Financial ReportsTroubleshooting problems with financial reports