Overview
Staff load reports give the scheduled teaching hours for one or more staff members, grouped by staff member and broken down into enrolment types and individual enrolments.
These reports are calculated from the enrolments allocated to each staff member. If you want to report the actual hours worked, see instead Attendance Reports.
Report Options
Staff Load Report (per week)
This report pulls in the scheduled hours for one week, for all current enrolments. There are two ways to trigger this report and they behave slightly differently.
From the Staff Record
Open the record of the selected staff member
Select More... > Staff load report (per week)
Music Monitor proceeds immediately to exporting a spreadsheet that is set to open when downloaded. It will display the current staff load for that one teacher, with ensembles in the first few columns, then tuition enrolments.
From Common Tasks
Go to Common Tasks > Quick Reports > Contacts : Staff Load Report (per week)
Music Monitor proceeds immediately to exporting a spreadsheet that is set to open when downloaded. It will display the current staff load for all teachers, with ensembles in the first few columns, then tuition enrolments.
Staff Load Report (per term)
This report pulls in the scheduled hours for a full term. You will be asked to select whether to include only current enrolments., or to also include assigned enrolments (with a future start date) to give projected hours for an upcoming term.
Again, there are two places you can trigger this report.
From the Staff Record
Open the record of the selected staff member
Select More... > Staff load report (per term)
After you select current or projected, Music Monitor proceeds immediately to exporting a spreadsheet that is set to open when downloaded. It will display the current staff load for that one teacher, with tuition enrolments in the first few columns, then ensembles.
From Common Tasks
Go to Common Tasks > Quick Reports > Contacts : Staff Load Report (per term)
After you select current or projected, Music Monitor proceeds immediately to exporting a spreadsheet that is set to open when downloaded. It will display the current staff load for all teachers, with tuition enrolments in the first few columns, then ensembles.
Staff Load Report (Tuition Only)
Go to Common Tasks > Quick Reports > Tuition : Staff Load Report (Tuition only).
This script comes first to a Find screen in the Tuition Enrolments list. It is pre-set to find Current enrolments, and you can add or edit the search criteria as needed.
Select Perform Find in the black top bar.
Music Monitor will load the report in a print preview. It is displayed in portrait orientation and includes:
Grouping fields (as section headings)
Staff Name
Subject
Reporting fields (as columns)
Student Name
Lesson Type
Total enrolments (per teacher)
No. Lessons RP
Staff Load (per week)
Staff Load (per RP)
From here you can select the Save as PDF or Print icon at the top.
Alternatively, select Continue and you will see an option to export the report as Excel before the report closes.