These scripts are found at Common Tasks > Printouts > Ensembles : Conductor List (1-4)
Overview
Selecting any of the Conductor List buttons will produce printable lists of your ensemble members - the kind of list your conductors would find useful as a quick-reference contact list. These lists are quite condensed, with the Ensemble details at the top of each page (name, conductor, time, etc.) and member details underneath.
Report Options
Conductor List 1
This prints in portrait orientation and includes:
Student name
Form
Ensemble part
Contact phone numbers (home and mobile).
Conductor List 2
This prints in landscape orientation and includes:
Student name
Form
Ensemble part
Contact phone numbers (home and mobile).
Contact email addresses.
Conductor List 3
This was designed specifically for Conservatoriums. It prints in landscape orientation and includes:
Student name
School
Date of birth
Primary contact details (name, phone numbers, email addresses)
Details for additional contacts
Any special needs.
In addition, if the student has not been given 'Photo Permission', the student name will be shaded yellow.
Conductor List 4
This report is also suited to Conservatoriums. It prints in portrait orientation and includes:
Student name
School
Gender
Age
Year level
Ensemble part
Primary contact details (name, phone numbers, email addresses)
Special needs
In addition, if the student has not been given 'Photo Permission', the student name will be shaded yellow.
The Process
When you select this button, the computer will automatically work through a number of steps:
First it will enter FIND MODE, allowing you to enter your own search criteria. However, you will notice that in the Status field, a find request has already been entered i.e. 'Current'. This is because usually you would want to find only the students currently in ensembles. By including this request in the script it means you don't have to remember to type it in all the time! You can modify the search criteria, however, by typing in your own request before selecting Continue. For example, if you only want to print the students for one ensemble, you could type in the ensemble name at this point.
Select Continue at the bottom of the screen.
The computer will then FIND the records specified by your criteria and sort them by Ensemble Name, Ensemble Part (instrument), Last Name and First Name.
It will then take you to a different LAYOUT of this information (depending which list you have chosen) and pause for you to have a look at the information.
If you're happy with the Preview, select the Print or the Save as PDF icon at the top of the screen.
When you select Continue at the top right of the screen, the report will close (so save or print as needed before selecting this button).
NOTE: You can change the sort order of your report, or omit certain records, by cancelling the script, whilst in Preview mode. (Select Cancel in the status bar at left.) You can then select Sort from the Records menu in the toolbar at the top of the screen and make any changes. You can also select certain records and omit them from the current found set. To preview your report again, select Preview from the View menu. To get back to the layout where you started, use the layout drop-down menu at the top of the status bar - select Ensemble Details.