Overview
You can quickly add a new ensemble enrolment from the Ensembles/Classes tab on the relevant student's record by selecting New Record (the green + button).
The new ensemble enrolment record will open in Ensemble Enrolment Form View. Add details from top to bottom where possible.
Joining Date: This pre-fills with today's date. Edit if needed.
Ensemble/Class Name: Select the ensemble from the drop-down list. If the required selection is not available in the drop-down list, check whether the ensemble is listed and active in the Ensembles File (see Manage Ensembles). If it is absent it will need to be added (see Add an Ensemble).
Part: Select the ensemble part from the list. Music Monitor comes pre-configured with a standard list of orchestral parts. Select the pencil to edit the list.
Subgroup: An optional subdivision. You may wish to use subgroups such as "Strings", "Woodwind" etc.
Location: Conservatoriums have a specific use for this field in reporting. Others are free to use it if desired.
Fee Type: Select from your list of Ensemble Fees.
Once Fee Type has been entered, Fee, Quantity, and Total Fee will auto-fill according to the default settings for the fee type.
Discount Description: Select a discount if one is to be applied to this enrolment.
Once you enter a Discount Description, the Type and Discount Amount, will auto-fill according to the default settings for the discount.
Enrolment details can be sent to the teacher. See Send Enrolment & Termination Details to Teacher.
Bill for Ensemble Enrolments
If you charge for ensemble enrolments, you can send the fee to the student's billing records from this screen while processing the enrolment. Simply select the blue Send THIS ONE to Accounts button.
Note that if your process is to bill in advance, special procedures should be followed if it is a late enrolment. See Billing During the Term.
You can also send multiple ensemble enrolments to billing, later, using the scripts in Common Tasks. See Send Ensemble/Class Fees to Accounts File.
Add Ensemble Enrolments in Bulk
Ensemble enrolments can be created in bulk for a found set of students using the More... menu.
Go to Students and perform a Find to bring in the list of students you wish to enrol into a particular ensemble. (This is a good use for Music Monitor's tagging function - see Search and Find for more.)
Once you have the list of students displayed in the Students file, to go More... > Send FOUND SET to...
In the next window, select Ensembles
You can then choose the ensemble to enrol these students into.
As you can see, there is the option to select an Ensemble Part for the students here as well, so if you prefer to do them in batches of one part at a time, you can enter that information as you go. Otherwise, go to the resulting ensemble enrolment records and add any additional information that is needed.
Declined Enrolments
If you create an enrolment for a student but they decline it, you can delete the whole enrolment record. But you also have an option to record that they declined it.
Enter a Finish Date that is the same as the Joining Date on the enrolment record.
Music Monitor will automatically change the Status of the enrolment to "Declined".