When enrolling or terminating/finishing a student's tuition or ensemble enrolment, details can be quickly emailed to the teacher using the Email button in Tuition Form View or Ensemble Enrolment Form View.

For enrolment details this button is visible once sufficient details have been entered.

Running this script will also create a Note in the enrolment record confirming that the details were sent. This also applies to the other options described below.

For termination details the button is visible after Termination Date or Finish Date has been entered.

Select the Pencil icon to edit the template for any of these emails.

The content of the email is filled in by a calculation, so if it's too daunting to try editing yourself, please contact us to help.

*New in 2025!* From v9.274 onward, the preview of the email will display the content picked up from the currently selected record. In older versions, it displays content from the first record in your found set.

*New in 2025!* From v9.252, you can set up a template for emailing teachers the information about a student whose enrolment has been blocked or suspended.

*New in 2026!* If your Heads of Department allocate the teachers for your enrolments, this screen will now give you that option as well. Once you have selected the Subject and the Lesson Type, but no Teacher, the Mail option will say "Email HOD for allocation".

The information included in the email will be the same as the email to teachers, but you can select which staff member to send it to.