Overview
Music Monitor's Exams module allows you to record student entries into exams, the exam schedule, and the result afterwards.
All the available scripts and reports relating to exams are found at Common Tasks > Exams.
There are two types of reports available - several simple printouts intended to help you manage the exam period, and a much more powerful summary report intended for analysis of your records.
Summarised report (by teacher, grade, result, etc.)
This report is more powerful than it first appears.
It finds the exam entries you search for and produces a report set out in the following way:
Grouped first by Teacher (sorted by First Name)
Grouped next by Year
Then grouped by Subject
Then grouped by Grade
Then grouped by Result
But importantly, this report has a Change Sort Order button at the top.
Select the Change Sort Order button and you will see a screen where you can change the sort order.
How to use this screen:
The current sort order is shown in the box on the right.
To change the order, grab a field by the tiny double arrows on the left-hand end of the name and move it up or down.
All available fields are shown in the box on the left.
The buttons in the middle allow you to add or remove fields from the sort order.
Move adds a field from the left box into the sort order on the right.
Clear removes a field from the sort order and back into the box on the left.
By changing the fields and sort order, you can produce reports showing all kinds of different data. Some examples:
Which subjects are the most popular for exams.
How total exam entries or results are changing over time.
Which teachers are entering the most students into exams.
Simple Printouts
All the options here follow the same process:
You enter search criteria to find the exams you wish to report on.
The default search is for all "Current" records, which is those that have no Result entered yet. You can change that as needed, for example to a specific year or other criterion.
The script displays the report.
You have options to Save as PDF or Print.
Select Continue when finished, to close the report.
Print Teacher Checklist
Produces a printable report of current exam entries grouped by teacher.
This is created for music teachers to check and let you know of any errors.
View total entrants & total fees
Produces a printable list showing entries and fees, with a sum total at the end.
Print exam schedule for school
Groups exams by Exam Session, then sorts them by exam time.
This is helpful for school administrators to see a full list of exam entrants.
Print exam schedule for teachers
Groups exams by Teacher, then sorts them by exam time.
This is to give music teachers the information about their own students' exam schedules.
Print exam schedule for accompanists
Groups exams by Accompanist, then sorts them by exam time.
This is to help accompanists plan around their exam rehearsal bookings.
Print Results listing
Produces a printable report of results.