Overview
Music Monitor has a small script to archive a staff member, which carries out a number of steps to ensure their departure is reflected properly in your records. See When a Teacher Leaves for guidance.
If that teacher then returns to work at the school again, you will want to un-archive their record so that they become an active staff member again.
The Process
Find the Staff Member by Name
In the Contacts file, you can use the Quick Find bar or the main Find button.
The Quick Way
*New in 2026!* From version 9.282 onward, there is a Reactivate Staff Member button, which will do all these steps for you.
After running this script, you will be prompted to:
Create a user login account for this teacher
Assign them Subjects in their Staff record
Allocate them to any ensembles they will be taking
Allocate enrolments to them
If you don't have this button yet, continue with the steps below.
Teaching Details
In the staff member's record, in the Teaching Details tab, you will need to do three things.
Remove the Concluded Date
Your organisation policy may be to put in a new Commenced date as well.
Re-Add Subjects for the Instruments They Teach
Music Monitor keeps a separate subject record for each teacher who teaches the subject, so when you archive the teacher, the ones specific to them are deleted.
Create Them a New Login Account
See Manage Login Accounts for guidance
Personal Details
In the Personal Details tab, you need to do two things.
In the Category field, de-select "Past Staff" and select "Current Staff"
You can select multiple categories here, so ensure you de-select the ones you don't want, and check if the staff member should be assigned to more than one category.
Change the Status field back to Active