Tuition enrolments are generally one to one lessons, with group lessons being set up in the Ensembles file. But an instrumental lesson shared among a small number of students is much more similar to an individual lesson than to an ensemble, so Music Monitor makes provisions for managing these in the Tuition file as well.

There are a few things to pay attention to in the setup, to ensure that this works the way you expect.

When Music Monitor calculates payroll information from Attendance records, it calculates pay for each enrolment record. Shared lessons have one enrolment record per student, so you need to set up the Pay Rates with this in mind.

If the lesson is shared between two students, the Staff Load should be half of what it would be for an individual lesson. If it's shared among three students, the Staff Load should be a third that of an individual lesson.

Then, when the rolls are marked for all students, the calculated pay will add up to the full amount for the lesson.

Music Monitor's Attendance Codes include a field for Staff Pay Count. This allows you to set up Attendance Codes that mean the teacher is not paid for that lesson.

In a shared lesson, if one student is marked present but another is marked with a code that does not pay the teacher, Music Monitor will calculate partial pay for that lesson.

If the agreement your teachers work under is that they are paid for the full duration of a shared lesson even if attended by fewer than the full number of students, you need to take care with roll marking. If the shared lesson takes place, any individual student absences need to be marked with a code that pays the teacher. You may need to set up a code such as "Absent (Shared)" that achieves this. Contact us for more detailed guidance.

When you schedule two enrolments at the same time, the Schedule uses a yellow highlight to denote a schedule clash. However, if you assign Groups to the enrolments, the Schedule will show them with an orange highlight instead, to denote shared lessons.