Overview
Archiving your Calendar Entries moves them to a separate file – the Calendar Archive file – and improves the performance of the Calendar Entries file. We recommend you do this at least once each year.
Note: There is often no need to keep old Calendar Entries at all, so you also have the option to delete them. If you choose that option, follow the same instructions, but select Delete Found Set instead in the last step.
How to Archive Calendar Entries
To archive calendar entries, go to Common Tasks > End of year procedures > Archive Calendar Entries.
The script will take you to the All Fields view of the Calendar Entries file.
Perform a Find for the records you wish to archive.
Usually, you will simply enter e.g. "<2025" in the Date field to find all records prior to that year.
From here, select Archive Found Set.
Where to Find Archived Calendar Entries
To view Archived Calendar Entries, go to Home > Student Activity > Calendar Entries, and select Scripts > Go to Calendar Entries Archives.
