This document explains how to track lessons taken by your students externally to your organisation.
If, instead, you would like to see how to track lessons taken at your organisation by students external to your organisation see New Student.
EXTERNAL Staff Member
To begin tracking external tuition enrolments. First set up a new teacher with Last Name "EXTERNAL" and Staff Code "EXT". Special behaviour is programmed into Music Monitor for the Staff Code "EXT". Add Subjects to this teacher as needed.
For information on how to add a new staff member see Add Teacher Procedure Checklist.
For information on adding a new subject see Manage Subjects.
Add Tuition Enrolments
Once you have configured the EXTERNAL staff member, you can enrol students in lessons with that staff member following the usual procedure. For more information on adding a tuition enrolment see Add Tuition Enrolment Procedure Checklist.
Enrolment Status
Enrolments like this, added with "EXT" as the Staff Code will have Status set to "External".
Related: Enrolment Status
Billing
The billing script searches for "Current", "Assigned" or "Pending" enrolments, but does not pick up "External" enrolments, so even if you have assigned a Lesson Type that has a fee attached, it is not easy to accidentally bill the student for this lesson.
Timetabling
Enrolments allocated to the "External" teacher do not appear on the rolls.