Overview
This article is addressed to music teachers.
You can also manage your schedule directly in the Calendar. See Schedule Lessons from Within the Calendar for guidance.
The Schedule in Music Monitor is a powerful tool that can handle a lot of scheduling complexity. The process works like this:
The music administrator must have already enrolled the lessons and ensembles against your name before you can start scheduling.
Set up the Schedule as a template for how your timetable will look.
Use Music Monitor's inbuilt functions to generate all the Calendar Entries for the term from your Schedule.
Navigation
On your Home screen, select the Schedule icon in the top right.
The scheduling tool opens on the Schedule tab, as shown in the image below.
The tab next to it is the Calendar Entries tab, where you can see the specific entries for each week, once they are generated.
Scheduling
If you are set up as a staff member on an ensemble or small group lesson, once it has day and time information entered, that entry will appear automatically as a booking on your Schedule.
Bookings that have future Calendar Entries will appear with a green background. Those with no future Calendar Entries will have a plain white background.
Populate the Schedule With Student Enrolments
If your Schedule is not already filled out with timeslots, select the green + button in the top right to create a new one.
Fill out the day, time, and venue fields. Enter a Rotation Tag if needed.
Note: Music Monitor can manage rotating lesson times. See Rotating, Fortnightly, or Alternating Lesson Times.
An empty timeslot will be visible in your Schedule with just a grey Paste button in the centre.
Select the pink Unallocated Students button at the top of your Schedule.
This is only visible if you have enrolments allocated to you that are not yet booked on your Schedule.
Music Monitor will display the list of your unallocated students. Select the blue Copy button next to one of the students.
Select the grey Paste button on the timeslot you wish to add the student to.
That student is now booked in your Schedule. Repeat these steps to add more students.
Edit or Delete a Timeslot
If you have created a timeslot but realise you want to change it, you can edit it.
Select the timeslot anywhere in the right-hand half, where the time and venue information is displayed.
The timeslot will open. Edit the details and select Save.
To delete a timeslot completely, follow these steps instead:
Select the tick box at the left-hand end of the timeslot.
At the top of your Schedule, select the blue More... button.
Select DELETE SELECTED timeslots.
Breaks and Other Unavailability
You can include breaks in your Schedule. This is especially necessary if you use rotating lesson times, because lessons will rotate across your whole Schedule if you don't block out your breaks.
Add or edit a timeslot to cover the break time you need to schedule.
Select somewhere in the blank, left-hand half of the timeslot.
The cursor will sit flashing in that field ready for you to type. Simply type your chosen text into it, such as "Break", or "Lunch", or "Unavailable" as appropriate.
Rotating lessons generated from your Schedule will work around this reserved timeslot.
Rotating Lessons
If your school uses rotating lesson times for music lessons, see Rotating, Fortnightly, or Alternating Lesson Times for full instruction, but note two things about setting up your Schedule.
The timeslots in your Schedule set your availability. If you are available from 10:00am until 2:30pm on a particular day, you can create one timeslot that starts at 10:00am and another that finishes at 2:30pm, and Music Monitor's rotation function will use all the times in between.
The Rotation field in the middle of your Schedule tells Music Monitor to rotate the lessons. If it is blank or set to a "Fixed" or "Alternating" setting, the lessons will not rotate.
Generate Calendar Entries
Once you have your Schedule as complete and correct as you can, you can generate the Calendar Entries. See the guidance in this section of the Work With Calendar Entries article. In brief, the process is:
You select some or all of your bookings to add to Calendar Entries
You choose the date range to generate Calendar Entries for
Music Monitor generates the Calendar Entries
We generally recommend generated Calendar Entries for one term at a time.
Video
The video below demonstrates the Scheduling function. Note that some features are new or changed since the video was made. The text in the article is more up to date and correct than the video.