Overview
We have built a number of special features over the years for schools where ensemble attendance is the subject of particular requirements or rewards. This article describes the general data that is collected and the specific features that exist to make use of it.
*New in 2026!* In Music Monitor version 10, the New Ensemble Rolls contain more data and more report options than the original rolls. The two options are described separately.
If you need to report on your Tuition Attendance data, see Tuition Attendance Reports for guidance.
New Ensemble Rolls
New Ensemble Rolls
Data Fields
The New Ensemble Rolls have three separate data fields available.
Attendance Count: In the New Ensemble Rolls, this field records the student's physical presence at the session. Set the value 1 for present and 0 for absent.
Point Value: Calculations of Percentage Attendance count the Point Value field. If you reward students for good ensemble attendance, you can set up an Attendance Code for excused absences that mark the student as absent but do not punish them in terms of their attendance percentage. Similarly, you can create an Attendance Code for late attendance that gives less than a full point in the Point Value field.
Billing Count: Billing calculations use the Billing Count field. You can distinguish between billable absences and non-billable absences, just as you can with Tuition absences.
*New in 2026!* From version 10.034 onward, you can bill Ensemble enrolments in arrears for sessions provided, based on the data in the Billing Count field in your Attendance records.
Ensemble Attendance Report
The New Ensemble Rolls have an Attendance report.
There are two ways to get to it.
Common Tasks Menu
Go to Home > Office Admin > Roll Marking Ensembles
Alternatively, go to Home > Common Tasks > Roll Marking Ensembles
Select Ensemble Attendance Report
Enter search criteria to find the records you wish to report on.
For example, select a Term & Year from the drop-down menu.
Music Monitor will display the Attendance data for the records you found, grouped first by Student and then by Ensemble Name.
Select the Student button or the Ensemble button at the top of the report to group only by that criterion.
Select the Excel, PDF, or Print icons at the top of the report to export the data.
Ensemble List View
The New Ensemble Rolls have a list view.
Go to Home > Student Activity > Attendance (Ensembles/Groups)
You will see your Ensemble Attendance records in a list. Select Find in the black top bar.
Enter the search criteria to find the records you wish to report on.
For example, select a Term & Year in the drop-down menu in that field.
Select Perform Find.
Select the blue More... button and select Show Summary.
Music Monitor will display the Attendance data for the records you found, grouped first by Student and then by Ensemble Name.
Select the Student button or the Ensemble button at the top of the report to group only by that criterion.
Select the Excel, PDF, or Print icons at the top of the report to export the data.
Original Ensemble Rolls
Original Ensemble Rolls
Attendance Count
The Attendance Codes for Ensemble attendance have a field to count the student's attendance.
But as you can see, it is possible to set up a code with fractional attendance. If you do not have the New Ensemble Rolls, this is the best way to award partial points for late attendance, for example. (In the new rolls, use the Point Value field instead.)
Percentage Attendance
This count is displayed on the rolls, along with the student's percentage attendance.
The percentage is calculated as the total attendance count over the number of rehearsals for which attendance data is recorded.
If the roll record is unmarked, the session will not be counted in the percentage calculation.
In the New Ensemble Rolls, the calculation uses the Point Value field, not the Attendance Count field.
Points Earned
Music Monitor can perform a calculation to award a point to students whose attendance meets a specified threshold.
Use the button found in the Settings wheel.
The default calculation is to award a point for students whose attendance is at least 80%. You can vary the calculation (contact us for support if needed).
Note: If students have absences that should not detract from their record for this points calculation, you can adjust their record by granting them Allowable Absences.
This allows your attendance records to correctly show the presence or absence of the student, while your points calculation accounts for their circumstances.
Ensemble Attendance Summary
This report is available from the Print icon in the Ensemble Rolls screen.
For whatever set of roll records you're looking at when you run this script, Music Monitor will produce a summary grouped first by Student, and then by Ensemble name.
From here you have options at the top to export to Excel or PDF or to print.
This report is also available from Common Tasks > Roll-Marking ENSEMBLES. If you run it from there, you will go via a search screen to determine which roll records to display.
*New in 2026!* From version 9.295 onward, this report includes the Student ID field.
Roll Records as PDF
You can see that in this menu you also have the options to print the roll - with or without notes. That will send the roll records you currently have on your screen to your computer's Print menu. In that menu, you can use your computer's inbuilt functions to print as PDF instead of to a printer.