Overview
This applies only if you use Music Monitor to create and send invoices. If you export billing information and produce your invoices in another system, it does not apply.
Music Monitor can include your BPay information on invoices you send, to support an option for customers to use BPay to make payments.
Setup
Your Bank
You must of course have made the necessary agreement with your bank to use BPay. The bank will provide you with your Biller Code.
Invoice Setup
Go to Common Tasks > Setup - Conservatoriums > Set up invoice template
Set Allow BPay Payments to "Yes"
Enter your BPay Biller Code in the space provided for it
Debtor Records
It is up to you to generate a valid and unique BPay Reference Number for each debtor according to the criteria your bank requires the number to meet.
Note: At least two different formulas exist for how BPay numbers must be generated in order to be valid. Check with the bank that will be processing the payments to confirm what your BPay numbers will need to conform to.
Enter the BPay Reference Number on the Notes / Other tab of the Debtors file for each debtor.
Alternatively, the Debtor Details screen used for setting up new debtors also provide this field.
Issue Invoices
When all the above settings are in place, the BPAY logo and fields will replace the editable text fields on the left-hand side of the invoice. Other payment options should still be entered on the right- hand side.
The logo and text have been added to the invoice according to BPAY standards. Your BPay Biller Code and the customer's BPAY Reference Number appear in the BPAY box.
Process Payments
Entering payment information for BPay payments is no different from any other payment method. The only note is that you may benefit from the provision to Import Payment Records if you have the payments as a batch in a spreadsheet.