School Bytes

Manage Debtors

For conservatoriums, how to create a new Debtor record in Music Monitor

How to Add a Debtor

For conservatoriums, how to update the details of a billing contact in Music Monitor

How to Edit a Debtor

A script to merge duplicate debtors into one record in Music Monitor

Merge Debtors

How to split invoices for students between more than one debtor in Music Monitor

Split Invoices & Alternative Debtors

How the Traffic Light feature in the Debtors file works in Music Monitor

Traffic Light in Debtors

Options for the setup of invoices in Music Monitor

Invoice Setup

BPay Option on Invoices

How to put a URL link on emailed invoices in Music Monitor

Clickable Link on Invoices

How to set up your invoices in Music Monitor to display the total outstanding balance as well as the amount for this one invoice

Outstanding Balance on Invoice

How to produce invoices directly in Music Monitor and send them to customers

Produce and Send Customer Invoices

How to set up early bird discounts and late fees in Music Monitor

Early Bird & Late Fee Setup

How Music Monitor can manage cases where you have a special payment arrangement in place

Special Payment Arrangements and Finance Charges

How to add a tax deductible blurb to receipts in Music Monitor

Add Tax Deductible Blurb

Procedure for writing off the debt on a given invoice in Music Monitor

Write Off Bad Debts

How to write off or refund old, abandoned, unused or returned credit balances for debtors in Music Monitor

Write Off or Refund Credit Balances

How to record payments received into Music Monitor

Process Payments

How to produce and send receipts from Music Monitor for payments received

Produce a Receipt

How to process payments that are not associated with an invoice in Music Monitor

Non-Invoiced Payments

Suggested procedure for processing Creative Kids Vouchers in Music Monitor

Creative Kids Vouchers

Suggested procedure for processing gift vouchers in Music Monitor

Gift Vouchers

View or email a Debtor's transaction history in Music Monitor

Transaction History

How to change the note on an invoice in Music Monitor after sending it

Change Invoice Note after Sending

How to undo the generation of invoices in Music Monitor

Reverse a Billing Run - Invoices

A process check-list for use by conservatoriums when calculating billing in Music Monitor

Billing Cheat Sheet for Conservatoriums

How to Find Debtor Balances for a particular date and/or term in Music Monitor

Debtor Balance As At

This report in Music Monitor displays a list of payments received, summarised by Due Date

Payment Summary

How to correct a record in Music Monitor that shows a payment by an incorrect method

Change a Payment Method

For conservatoriums, a list that might be used to chase up unpaid accounts

Accounts Receivable List

What financial reports are available in the Debtor Report script

Debtor Report

A report for line items fully paid inside a given period

Receipted Line Items by Category

How you can import payments from a list into Music Monitor

Import Payment Records

Generally for Conservatoriums only, these articles guide you in using Music Monitor to produce and send invoices

Invoices and Debtors

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