Overview
You may sometimes need to calculate payroll information for only some of the data your system contains, outside of a normal pay run. Occasions when this could come up are:
A teacher resigns or begins extended leave, and you wish to pay them without waiting for the next pay run cycle.
You have discovered an error and have made adjustments to correct it, and now you wish to generate payroll information based on it.
*New in 2026!* There is now a process to support this.
If you don't yet have this version, see instead Generate Partial Pay Run for guidance.
The newly-built process allows you to send only selected Attendance records to the Salaries file. It will still be necessary to ensure that pre-existing Salaries records are not included in your out-of-cycle pay run. This article works through all the steps.
Find One Teacher's Unpaid Attendance Records and Send FOUND SET to Salaries
Go to Common Tasks > Roll-marking TUITION > Search for and view records
In the search screen, select the teacher's name, and enter an equals sign = in the Date Paid field. This will find all the Attendance lines for that teacher that haven't yet been sent to Salaries.
Check the list and then select Reports > Pay Summary
Check the list on this screen, then select Useful Tools (but be careful) > Send FOUND SET to Salaries
This process will import the found set of Attendance lines into the Salaries file.
Exclude Salary Lines for Other Teachers
Go to Salaries > Preview all unpaid amounts.
The list you see contains everything in the Salaries Lines file that has not yet been exported to payroll and finalised. This will include the Attendance records you just sent, as well as any other lines that already existed in there, such as Additional Paid Work that teachers have claimed or admin staff have set up.
If any other teachers appear in this list, check the Hold box to exclude them from this pay run.
Change the Date and Name of the Pay Session
On the Pay Slips & Charge Sheets screen, change the Next Pay Date and Pay Session to the correct values for this extra pay run.
Process the Pays
You're now ready to process this pay run.
Work through the steps under On (or prior to) Pay Date, excluding the step to Import Attendance Records (you've already done that step).
