Overview
This applies if you use Music Monitor to calculate payroll information from roll marking. If you use Averaged Salaries, or if you do not calculate payroll information in Music Monitor, this does not apply.
The Salaries (Roll Marking) process includes the Generate Payslips step, which finalises the Salaries Lines and creates the payslips inside Music Monitor. If you later find there is work you want to include in this pay run, you cannot run that step again, so you need a different process to include the new Salaries Lines.
Create New Salaries Lines
If the work you need to include does not already exist as Salaries Lines, there are two ways to set it up.
To create Salaries Lines from marked roll records, see Generate Partial Pay Run for guidance. In this case you will need to stop after importing the Attendance records, and return to the guidance in this article.
To create Salaries Lines that are not derived from roll records, see Additional Paid Work for guidance. After creating the Salaries Lines, return to the guidance in this article.
Add the New Lines to an Existing Pay Run
Once the Salaries Lines exist, you can find them in the relevant staff member's Charge Sheet.
Go to the Staff record
Select the red Salaries button
There should be unpaid lines at the top of the portal.
Select the list icon at the top right of the portal to show all the lines for that teacher in the list view.
You should see all the unpaid lines down the bottom.
Check the Date Processed for the last paid line. In this example, it's 21/5/206.
Perform a Find on this screen:
Staff Code: [the relevant staff member]
Date Processed: [the relevant pay run]
New Request
Staff Code: [the relevant staff member]
Date Processed: =
You should be looking at all the lines included for that teacher in the pay you have already processed, plus the unpaid lines at the bottom.
Omit any lines that you do not wish to include in the pay run
All records remaining on your list when you proceed will be included in the pay run.
In the very top bar, select Scripts > Troubleshooting
Select Show All Fields : Salaries : Salary Lines (Roll Marking)
You will be looking at that same found set of records on the All Fields layout.
In the Date Paid column, select an entry that has a date.
In the top bar, select Records > Replace Field Contents to copy that entry to the other records
Scroll across to Match Field 2. One of the rows should have the word "Paid".
Only one row needs it.
If you see it more than once, delete one of them.
If you don't see any, manually type the word into one record.
Those Salaries Lines are now part of the chosen pay run.
To confirm, go back to the Staff member's Charge Sheet and select the green Past Pay Advice Slips button.
The pay summary will also include these amounts.