*New in 2026!* Ensemble rolls in Music Monitor have been completely rebuilt, to resolve a limitation in the old structure. They require less setup and allow flexibility for a lot more future development.

Ensemble rolls record the attendance of students at ensembles and all other group activities that are set up in the Ensembles file. The attendance for each ensemble is laid out in a grid, with columns for the rehearsal dates and rows for the students.

The New Ensemble Rolls have a phone-friendly layout that will show when viewed on a mobile device. It shows fewer columns on the screen so that they're a better size for viewing.

The old Ensemble Rolls were built so that a whole term's attendance data for a student at an ensemble was stored in one record. The new structure uses a separate record for each instance of attendance (or absence). This allows you to view and use the data in much more flexible ways.

The other structural difference is that the attendance record is only created by marking it. The viewer that displays the rolls and allows marking includes all relevant students in the interface, but the Ensemble Attendance file doesn't contain a corresponding record until a mark is entered.

That difference means it is more complex to identify unmarked ensemble roll records. Strictly, there is no such thing as an unmarked ensemble roll record in this version, but there are students for whom you would expect to find a record.

As at August 2026, that reporting function has not been developed in the new ensemble rolls. If that's a crucial function for you, you may be best continuing with the old rolls until we achieve it.

The two different roll styles are different files. Attendance data is only added to the file you're using when you mark the roll. When you're changing to the new rolls, we can migrate attendance data from the old rolls for you so that you have a complete set, but it's not practical to change back and forth between the two.

If you wish to migrate data from the old rolls to the new rolls, see Migrating Data to the New Ensemble Rolls for guidance.

To use the New Ensemble Rolls, enable them in the General Settings.

Note: When you need to view past data that was marked in the old rolls, you can always switch back, view the data, and then switch on the new rolls again. What you can't do is flip between using new and old rolls for marking anything current.

The New Ensemble Rolls have additional options in the Attendance Codes. Instead of just recording a value for Attendance, there are also:

In the new ensemble rolls, you no longer need to run the script to set up rolls for the term. If you do select that script while you have the new rolls enabled, you will see a message telling you it's not needed.

Instead, rolls are created automatically for every Calendar Entry relating to an ensemble. Music administrators and teachers can also create individual instances as needed.

As soon as you create a Calendar Entry for an ensemble, a roll will be created with it. All members of the ensemble will automatically appear on any rolls for that ensemble.

If you use the Scheduling function in Music Monitor, creating calendar entries is part of the routine, so your ensemble rolls will be set up at the same time.

If you don't use Calendar Entries, or if you want to create an additional rehearsal for an ensemble, you can create it directly from the roll window. Even if there are no rolls set up, the roll window will be accessible so you can create a roll from there.

Ensemble leaders and music administrators can each do this.

*New in 2026!* From version 10.014 onward, if you're using the New Ensemble Rolls, you'll see Roll buttons on the Ensemble Codes list view. Select one to go straight to the roll for that ensemble.

You'll see this window:

Term & Year is filled in with your default setup information — change it if you need to.

In the Ensemble Name field, you'll see a drop-down of the rolls you have access to.

Select Continue to open the selected roll.

The ensemble rolls open in a web viewer, and look like this.

Green backgrounds mean a student was present, and red backgrounds mean they were absent. The current week is highlighted in yellow.

You'll find a legend of your school's own codes and their meanings at the bottom of the screen.

Select the ✓ Mark All button in the toolbar to mark the whole ensemble present for a date in one go, then update the few cells for anyone who was absent or late.

You can enter or change attendance for today and the previous 7 days. Older dates are greyed out, and you won't be able to edit them.

You can click into a future rehearsal date to log a known upcoming absence — for example, a school excursion or an extended illness. On future dates, you can only choose absence codes.

Select the blank cell and then select the appropriate mark in the drop-down of options that opens.

Use the Sort by buttons in the top left to organize your students alphabetically by Last Name, by Year level, or grouped by their ensemble Part.

Toggle between This Week, which shows just your current rehearsals, and Full Term, which shows the whole term's attendance history.

If you open the roll on a phone or iPad, you'll be taken to This Week view automatically.

Click the Change Roll button in the top right to open the selection menu and jump to the roll for a different ensemble.

Double-click a student's name in the left column to open their profile.

Select the +Add Students button in the top toolbar to enrol a new member into your ensemble.

If you are holding an extra or ad-hoc rehearsal that isn't on the schedule, select the +Add Date button to generate a new column for that session.

If a note is attached to a student's attendance record, you'll see a small orange pencil icon (✎) in the top right corner of their cell. Hover over it to preview the start of the note, or select it to open the full notes window, where you can read the whole entry or add new information.

Music teachers don't have access to set this up - only the music administrators have.

To edit Note Categories, go to Common Tasks > Roll-marking Ensembles > Manage attendance note categories.

Add, edit, or delete entries as needed.