Tabs in the Students File

The Students file is a central file in Music Monitor. The Students Form view displays details on the given student and a large selection of tabs. These tabs display portals that allow you to view the records in other student activity files relating to this student.

From the portals provided in these tabs, you can view, edit, create and delete records for the given student in all their activities. The list below introduces each one and links to the articles that relate to them.

To make the Students file display better on different screen sizes, it is divided into two sections, with the most commonly used modules in the first section.

This tab displays current student activity in tuition enrolments, ensemble enrolments, and loans. It gives immediate insight into the student's current activity, and also allows you to find a set of students by their current activity.

The Accounts tab displays student account line items for the given student. When anything is sent to Billing by any method for this student, the record will appear in this tab.

Accounts lines that have been finalised and exported for your finance department will be shaded yellow and have an entry in the Date Billed field. White lines with no Date Billed will be picked up when you run the Process All Unbilled Amounts script.

You can also create line items directly in this tab, but you should only do this for miscellaneous charges. Billing for all enrolments and other student activities is best done from the other activity tabs or bulk billing scripts.

See the help category that includes many articles about the different aspects of Student Accounts and Billing.

The Attendance tab displays attendance records in tuition as well as ensembles and classes for the displayed student.

Attendance records can be viewed, edited or deleted, attendance can be marked, and new attendance records can be created.

See the article on how to Manage Attendance.

This tab views the Calendar Entries of the student for the current week and into the future.

See the article on how to Work With Calendar Entries.

The Ensembles/Classes tab displays the ensemble enrolments for the given student. Enrolments can be viewed, edited, create and deleted from this tab.

See the article on how to Manage Ensemble Enrolments.

The Exams tab displays exam enrolments for the given student. Exams records can be viewed, edited, create and deleted from this tab.

The Exams module is connected to a data sheet that Music Monitor updates each year, providing the correct code and price information for you to book exams and invoice your students for them. It also serves as a record of exam participation and results.

See the article on how to Manage Exams.

The Loans & Hire tab displays the loan records for the given student. Records can be viewed, edited, created and deleted from this tab.

The Loans & Hire module connects to the Resources module, allowing you to lend out your listed resources and track who has them and when they are due back.

See the article on how to Manage Instruments and Loans.

The Notes tab provides an area to record individual notes about a student. This tab displays notes from the Students record, as well as notes relating to this student from Tuition, Ensembles, and Loans & Hire records.

Best practice is to create notes in the file they relate to, so notes about the student's tuition enrolments should be created in the Tuition record, and only viewed in this tab. Notes that relate to the student generally, and not just to one specific enrolment, can be created in this tab.

The name of tab will show in red text if notes less than 3 months old are present.

See the article on how to Use Notes.

The Tuition tab displays the tuition enrolments for the given student. Records can be viewed, edited, created and deleted in this tab.

See the article on how to Manage Tuition Enrolments.

Selecting the More >>> button brings you to the other section, which has additional modules that are used by some but not all users.

The Awards tab shows all awards records for the displayed student. The Awards module is intentionally very simple, and just records the names and descriptions of awards in text fields, along with when they were awarded.

See the article on how to Manage Awards.

The Auditions & Excursions tab displays the excursion enrolments for the given student. Excursions and camps can be viewed, edited, created and deleted from this tab.

The module facilitates permission notes, invoicing for costs, as well as simply recording participation.

See the article on how to Manage Camps & Excursions.
This module now also includes an Auditions Feature.

The Performances tab can be used to track student participation in recitals, concerts and other performances. It records information about the piece they perform, as well, which may be exported for use in a program document.

See the article on how to Manage Performances.

The Reports tab displays the assessment reports for the given student. Reports can be created, viewed or edited in this tab.

The Reports module allows your school to customise the content that appears on reports for teachers or admin staff to complete.

To use this module, start with this article on how to Manage Assessment Reports.

For schools and conservatoriums that enter student details manually, the Workshops tab displays workshop enrolments for the given student. Records can be viewed, edited, created and deleted in this tab.

See the article on how to Manage Workshops.